Secretaris m/v/h

Secretary Job Description

The secretary is responsible for the administrative and organizational support of the association. You monitor communication, ensure accurate record-keeping, and support the board in the smooth running of association activities.

What will you do as a secretary:

• Handling incoming and outgoing correspondence (e-mail, mail)

• Managing the association archive (digital and/or physical).

• Drafting and monitoring the annual schedule (meetings, events).

Meetings:

• Drafting and sending agendas.

• Taking minutes of board and general meetings.

• Drafting and distributing minutes.

• Monitoring action items and decision lists.

Membership administration:

• Maintaining and updating the membership database

• Processing registrations, cancellations, and changes

• Communication with members regarding relevant matters

Communication:

• Informing members about activities and news.

• Managing newsletter and/or website (if applicable).

• Point of contact for external parties and new members.

Board support:

• Preparing board documents.

• Identifying important deadlines (e.g. grants, reports).

• Assist with the organization of events and competitions.

Specifically for shooting sports associations:

• Administration regarding permits and regulations (if applicable).

• Maintain contact with umbrella union(s).

• Assist with the registration of shooting sessions.